Materials Integrity Supervisor

Job Purpose:

Plan, organize and control the development of centralized governance for creating and maintaining the Material and Service Master through the implementation of appropriate process control to ensure technical data integrity as well as supervising technical evaluations, Materials Inspections and Materials Discrepancy Reports, Data Captures reviews, Digital Images taken of Materials.

Minimum Qualification:

• Bachelor Degree in any relevant discipline or a high national diploma.
• Certificates in ERP – SAP is an advantage.

Minimum Experience:

• 5 - 7 Years of experience in materials item identification, codification, standardization.
• Experience in inspection at Oil & Gas Sector or Energy Sector.
• Knowledge of materials specifications and ability to interpret material test certificates.

Job Specific Skills:

• Materials management and reporting systems.
• Extensive experience in dealing with vendors, suppliers and contractors in the Oil and Gas Sector.
• Computer literacy, good knowledge of Microsoft packages (Word, Excel, PowerPoint etc.), materials management and reporting systems software.
• Knowledge/Certificates of SAP is an advantage.
• Good written and oral English skills.
• Business acumen
• Knowledge of SAP
• Inventory / supply chain management.
• Communication skills
• Details orientation
• Commitment to Safety
• Communication, Innovation, Initiative, Driving results, Customer focus, Flexibility, Teamwork, Influence and People Development.

Accountabilities:-

Master Data Maintenance:

• Maintain centrally the Materials Master Database and associated views (Purchasing, MRP, Warehouse, Quality, Financial) in SAP for discipline related company materials after analysis and checking for possible duplicate availability.
• Optimally control the integrity of Material and Service Masters as the central source for all material specific data and ensure that the Material and Service Masters are at all times aligned with the standard unified cataloguing system by ensuring the correct item identification, codification, and qualitative data.
• Supervise and uphold technical data accuracy and standardize buying description and technical specifications for the procurement of materials and equipment.
• Monitor and control the appropriateness of stock / nonstock materials coding through conducting a due diligent Quality Assurance process to safeguard ORYX GTL assets and end users’ requirements.
• Oversee the adequacy of the master data maintenance to ensure that the integrity of materials used is in line with the internal customer’s requirements.
• Take part in Vendor Evaluation system by monitoring the historical data of Quality Module.
• Ensure that the recommendations on proposed specifications during Procurement of Spares are carried out with due diligence to safeguard the maintainability of Oryx GTL assets.

Supply Contracts:

• Perform Vendor based analyses with regards to commodities to determine potential Materials which can be realized through call off agreements or merging the duplicate items.
  Supervise, all such technical evaluation, and management of all material related contracts.

NDT equipment certifications:

• Ensure all related certifications on Oryx GTL’s tools are valid as per Oryx GTL’s standards in order to ensure the integrity and reliability of equipment.

Material Classification:

• Develop and maintain material classification system by implementing the Material Classification per established standards to identify and eliminate commonalities and duplicates.
  Service Master Maintenance
• Control the creation & maintenance of the company’s Service Master Data in ERP system (SAP) by ensuring integrity and standardized abbreviations and qualitative description.

Valuation Classes:

• Supervise the maintenance of accurate Valuation Class in SAP, refurbishment, and serialization of data.

Data Cleansing

• Validate item identification and codification of all materials (Mechanical, Electrical, and Instrumentation spares for Statutory and Non-Statutory equipment, Chemicals, Catalyst, generic maintenance spares and Consumables) registered in the SAP Materials Master Database.
• Administer, monitor, and support the Material Master Database (purchasing description, warehouse views, refurbishments, serialization, batch management, Quality, and financial views) through effective coordination with the assigned departmental focal points and Internal Customers to maintain the workflows.
• Flag specific items subject to shelf life in SAP as per user demand and/or manufacturer requirement.
• Is responsible for maintaining standard hierarchy for Materials/Services database in SAP for all company’s Materials/Services after analysis and assessment of potential duplicates.
• Administer, monitor, and support Service Master Database maintenance workflows through effective coordination with owner of Service.
• Review Service Master for any duplications.

Technical Evaluations:

• Supervise technical evaluations performed by Materials Integrity Controller.

Material Discrepancy Reports (MDR):

• Supervise MDR review performed, and notifications created by. consolidating reviews of Vendors to establish Vendor Evaluation.

Warehousing Support:

• Provide input and play proactive role in development and implementation of material preservation plan by ensuring items stored in the company’s warehouses are preserved in accordance with manufacturer recommendations and/or company’s procedures as well as ensuring that resources and material (spare parts) are readily available and properly maintained to mitigate the risk of operational interruption or delays.

Quality Inspection and Standardization:

• Maintain high reliability of Quality of Materials via overseeing the conduct of material inspections and item identifications on goods received to ensure correctness and integrity of materials in a manner that safeguards ORYX GTL assets.
• Ensure standardization and classification of materials is performed on an on-going basis to rationalize inventory compliment.
  Coordinate inspection hold points during RTS.

Materials Systems (ERP):

• Maintain and control the effective design, implementation and usage of ORYX GTL Materials Master, Warehousing, Inventory and Quality Management Modules to ensure ERP systems are abreast with best practices and business needs.
• Identify the entire Materials Classification System, cover classification structure, characteristics and allowed values.
• Upload large volume data results from various analytical tasks and reviews of Materials, Services and Quality Modules.
• Works as the SAP Key User, with regards to Material/Service Master, Material Classification Databases and Quality Module.
• Management Reporting and Ad-hoc Project Representation
• Ensure on-going reporting (including MIS) to superiors to keep them abreast regarding Warehouse process – from a performance aspect - status, as requested.
• Support on demand :Warehouse related initiatives to ensure various ad-hoc requirements foreseen by ORYX GTL are met.

People Management:

• Assist in ensuring that potential vacancies are appropriately occupied by potential Qatari nationals, where possible, to adhere to stipulated Qatarization targets.
• Encourage and enable employees in the Materials Integrity function to demonstrate key behaviours to achieve the set objectives of the section.